are five (5) officers elected to a term of two years each. The President,
Vice-President, Recording Secretary, Corresponding Secretary and Treasurer
are elected in even–numbered years.
1.Each officer shall attend
board and general meetings regularly.
2.Each officer shall execute
the duties of his (her) office as defined in the By-laws
and Procedures Manual.
3.Each officer shall be an
ex-officio member of each committee he (she) oversees.
1.The President is the Chief Executive Officer for all board meetings
2.He (she) shall conduct the annual review of Society policies and
3.He (she) shall delegate authority to each officer and committee
chairman as specified in the Procedures Manual and in accord with
established policies of the Board of Governors.
4.He (she) shall monitor the activities of all officers and committee
5.Receive regular reports from each officer for review at Board
6.Appoint a representative responsible for the relations with the
American Numismatic Association and the Central States Numismatic Society.
7.Appoint an Audit Committee.
8. Appoint M.N.S. Journal Editor.
9.Appoint a General Coin Show chairman.This chairman will appoint a Committee to arrange the annual coin
1.Preside over board and general meetings in the absence of the
2.Appoint a committee head to secure a meeting place for the monthly
meeting and arrange for the program and refreshments.
3.Appoint a Banquet Committee to arrange the annual Christmas
4.Appoint a Membership Committee.
5.Appoint, with the concurrence of the President, a Nominating
Committee to establish a slate of nominees for all offices and the Board
of Governors as prescribed in the By-laws.
1.Record and report the minutes of each monthly general meeting and
each Board of Governors meeting in a bound volume.
2.Deliver to the President a list of unfinished business or projects
3.Receive all membership applications and the appropriate dues,
assign membership numbers, add the names to the mailing list, and transfer
the collected dues to the Treasurer at the earliest opportunity.
4.Issue appropriate membership cards to each member and maintain a
file of membership.
5.Maintain a listing of membership numbers in numeric sequence with
the member’s name and date of membership.
1.Be responsible for all official mailings to and from the Society.
a Newsletter prior to each general meeting.This Newsletter will identify the date, time, location and
speaker of the next general meeting.
3.The Secretary shall requisition from the Treasurer the necessary
funds for purchase of correspondence supplies and disburse the same for
the day-to-day needs of M.N.S.
4.The Secretary shall appoint a committee for M.N.S. publications.
5.The Secretary shall appoint a committee for sick and welfare.
1.The Treasurer shall receive and deposit all monies of M.N.S.,
noting on the
deposit slip the reason(s) for the funds (i.e. dues, show receipts,
2.Maintain a list of all investments with the appropriate information
such as due dates and interest rates.
3.The Treasurer shall report the checking account balance at each
regular meeting and publish a complete accounting quarterly.
4.Maintain an accounting system and make available to the Board of
Governors a balance sheet at least quarterly.
5.Receive and pay all authorized invoices.
6.Maintain control of all assets of the Society, including but not
limited to the safety deposit box(es), investment certificates and all
other valuables. An inventory shall be maintained for the Board.
7.Coordinate with the General Coin Show Chairman and receive the
final proceeds with the final Show Report.
8.Annually review insurance coverage, lease arrangements and all
other financial obligations of the Society with appropriate
9.Forecast a budget for each committee in concert with the other
officers and submit it to the
Board prior to the first meeting of each year.
10.Oversee the preparation and submission of Federal and State forms,
fee, and notifies the Secretary of such actions.
Appoint the Property
1.The Board of Governors consists of seven members elected to serve a
term of two years. They are to be elected in even numbered years.
2.Each Governor must be a regular member and in good standing with
the Society for two years to be eligible for nomination.
3.Each Governor will regularly attend the Board and General meetings.
and CSNS Club Representative(s)
1.Appointed by the President.
2.Reports quarterly to the Board.
3.Sends information on current Society activities to each
organization for publication.
1.Is appointed by, and responsible to, the Treasurer.
2.Annually surveys the space and location needs for
other physical assets.
3.Reviews the current building lease, and advises the Treasurer on
1.The Audit Committee is appointed by, and responsible to the
2.The Audit Committee shall review and certify the accounts of the
Treasurer, including such physical investigation as deemed necessary.
3.The Audit Committee shall report the findings to the President, the
Treasurer and Board of Governors as prescribed by the By-laws or as
requested by the Board.
1.The Banquet Committee, including Committee head, is appointed by,
and responsible to the Vice-President.
2.Selects the location, meal and entertainment for this annual event
held in December.
3.Designs the annual gift to the membership.
4.Secures and presents all awards and certificates.
5.Submits all invoices to the Treasurer.
1.The Membership Committee, including Committee head, is appointed
by, and responsible to the Vice-President.
2.Establishes new member goals and mans the membership table at the
annual coin show.
3.Appoints a greeter(s) to welcome new members and explain the
various club activities.
Show Committee is appointed by, and responsible to the General CoinShow Chairman.
the physical facilities for the show, establishes table and admission
fees, arranges for exhibits and awards, and arranges for security and
advertising and all other necessary activities.
the necessary manpower to run the show.
to the Treasurer for all expenses and income from the show.
1.The Meeting Committee is appointed by, and responsible to the
2.Contracts for a meeting place ample for the number of members
normally attending the monthly meeting.
3.Assures that a program of interest to the membership is presented
at each meeting.
4.Assures the refreshments are available.
5.Submits invoices to the Treasurer for any budgeted expenses.
6.Assures that attendance prizes are available at each meeting.
and Welfare Committee
1.The Sick and Welfare Committee is appointed by, and responsible to
the Corresponding Secretary.
2.Reports at the monthly meeting of any sick, hospitalized or
3.Sends flowers and cards to members who are ill or incapacitated and
to families of recently deceased members.
4.Submits invoices to the Treasurer for any budgeted expenses.
Publications Committee is appointed by, and responsible to the
for publication of the Missouri
Journal of Numismatics as defined by the Procedures for the Journal.
JOURNAL OF NUMISMATICS
1.Is appointed by the President.
2.Coordinates and supervises all phases of the Journal.
1.A major research article should be included in each issue.
2.Each journal should contain articles to accommodate varied
interests, coins, paper currency, medals, tokens, etc.
3.In-house reports include the President’s Report, Ancient CoinStudy Group Report, Calendar of Events and Junior Membership (Young
4.A Table of Contents occupies the first page.
5.Editing choices are made at the discretion of the editor.
1.Major research article should
original research or analysis.
credit source material.
numismatic rather than just historical information.
be written as a mid-year report on the Society’s activities.
a listing of officers and board members.
3.Ancient Coin Study Group Report
4.Calendar of Events
a.lists all area numismatic events. Compile from sources listed in
this section. Also check trade
paper for listings.
lists the M.N.S. programs for the upcoming year.
lists the World Coin Club programs for the upcoming year. Secure
information from WCC Program chairman.
lists the meeting schedules for the St.
Numismatic Association, the St. Clair Coin Club, and Dupo Coin Club.
Secure information from the respective Presidents or Program chairmen of
5.M.N.S. Membership Report (Young Numismatists)
Includes activities with photos if
6.Table of Contents
separate listings for articles and for advertisers.
placed on page 1.
provide a backlog of 1, 2, or 3 page articles to fill pages if needed.
reprints if no current copyright exists and the article has merit.
c.may come through encouraging new members to write short articles ontheir specialties.
1.is under the charge of the advertising manager.
2.advertising prices are [ 5.5”x 8.5” ~page]In Year 2007
full inside page -------$200.00
half inside page ------$110.00
quarter inside page --$60.00
half page -------- $100.00
1.The annual coin show is the major fund raiser for the M.N.S.
2.The annual three day show is held during the summer.
General Show Chairman
1.is under the oversight of the President.
2.supervises all phases and committees relating to the annual coin
3.selects chairmen and committee members for the coin show.
4.issues a final report and balance sheet for the show operation
within 90 days after the end of the coin show.
5.General Show Chairman plus one other Board Member, selected by the
President, contracts with the show site for the following year’s coin
Responsible to the General Show Chairman
1.Auction - may be contracted with a reputable firm.
second only to the General Show Chairperson.
contract terms adding suggestions from the M.N.S. Board.
contracts and dealer application formsprior to January 30.
from previous show are given first preference.
openings are solicited at the discretion of the Bourse Chairman.
badges, dealer signs and any other paraphernalia required.
e.obtains merchant’s license and special events license from
f.Oversees the issuance of early bird badges at beginning of dealer
set-up for a fee of $70.00 each.
g.decides if M.N.S. cases and lights will be used or if they will be
obtained from somewhere else.
solicited from the membership.
who make up displays for the show are recompensed $50.00.
the supervision of Exhibit Chairman.
4.Hospitality Room (Optional at the discretion of the General Show
a.is open to
workers at the coin show.
b. provides lunch
meats cheeses, soda and snacks.
supervision of Hospitality Room Committee Chairman.
5.Journal and Program
a.is under the
responsibility of the Corresponding Secretary.
information is to be supplied to the journal editor by all show committee
insert will include:
2. floor plan
with Boy Scout Troop 641 for help in setting up and breakingdown show
b.if M.N.S. cases
1.requires truck and volunteer driver.
2.cases, keys, lights, signs and miscellaneous equipment.
a.are removed from
b.are issued with keys at the show site on the set-up night.
c.the extra cases are rented at $15 each, lights are rented at
3.show break-down begins after on Saturday.
4.sees that all necessary society equipment arrives at the coin show
and is returned to
the proper storage area.
cases are not used:
1.obtains cases from third party (John Golde)
2.show break-down begins after on
coverage when available.
advertising in (the following are suggestions.The actual ads will bedetermined
on a show by show basis).
1.The Numismatist (free calendar listings).
2.The Coin Dealer Newsletter (paid display ad).
3.Coin World (paid calendar listings and display ad).
4.Numismatic News (free calendar listings and paid display ad).
5.The Bank Note Reporter (paid display ad).
6.Journal Newspapers (paid classified ads).
Post Dispatch (paid classified display ads – 10 days – and free
listings in the calendar section).
8.Local radio and TV stations (free community advertising).
c.designs, prints and distributes flyers.
cards and admission tickets.
membership volunteers or hires outside help to enter show attendees into registration system
Insures the host site security requirements are met.
local historic or numismatic event.
from “Old Time Wooden Nickel Company” or suitable alternatecompany.